See How Automating The AP Process Can Save You Money.

How this helps your district

• Automate your receiving document processing.

Documents first are scanned into the system and routed to users responsible for identifying issues that require vendor notification and resolution processing. Approved receiving documents are stored in a queue to be matched with invoices to complete the reconciliation process.

• Eliminate data entry.

Key data such as vendor name, invoice amount, due date and even line items can be extracted from invoices by simply pointing and clicking. Or, templates can be set up to recognize recurring invoices and data can be extracted automatically. The data can then be passed to your accounting system saving significant time.

• Automate the invoice approval process.

Vendor invoices are scanned into the system which initiates an approval workflow process. The system provides visibility to related purchase orders and receiving documents required to complete the reconciliation and approval process. This automation reduces cycle times, reduces errors, and helps prevent over-payments or lost discounts which adds bottom line dollars.

• Streamline the invoice coding process.

Approved documents are queued for coding operators and distributed to them on demand. Coding can take place directly from the invoice image and allows for load balanced distribution, supervisory oversight, and operator productivity reporting. This eliminates the hours of tedious reconciliation of cost accounts that coding errors create.

• Provide a process for linking the paperwork of multiple invoices to a single payment.

Check images and payment data are imported and automatically linked to the invoice(s) they are paying. This process assists in resolving vendor payment issues and reduces the operational costs associated with payment history research.

• Provides integration allowing single click retrieval of accounts payable documents from within other core applications.

This seamless retrieval provides productivity gains, eliminates complex training needs, and extends the value of your existing technology investments.

• Configurable Workflow

FileBound provides process control, reporting capabilities, and most importantly, cost-savings. Most business processes are labor intensive and prone to human error. With FileBound that all changes. Using FileBound workflow you can configure your processing rules one time and the solution applies them consistently, every time a new item - or new employee - enters the process.